Last week I made a call out to those who are on my email list (come join the fun!), asking them to submit a people or project challenge they were facing at their organizations (think “Dear Abby”). I promised to answer every single question, and to share my answer to one on Cresta Solutions blog this week.
How can I get better at managing my calendar?
I love your question because of its humility and universality.
Plus, I could talk about calendar management all day, so thank you for asking! 🤓
Ultimately, you’re talking about making a change in your life, so let’s look at this through the lens of a change initiative. When considering change initiatives, whether on an individual or organizational scale, I like to use the ADKAR® Method. Developed by Prosci, a change management research organization, ADKAR is the acronym outlined below.
Looking big picture, why is it valuable for people in general to manage their calendars well? Is it because calendars can be a valuable communication tool with colleagues, project partners, and family members? Is it because of professional expectations? Is it because you think people who manage their calendars well are more productive, less stressed, etc.?
Thinking about these questions might help you get at the idea of why you “should” manage your calendar well. This is an important starting point, and one that likely prompted your question. However, being aware of why one should do something doesn’t mean that you should do it. So let’s consider that next.
Looking at YOU, why do you have the personal desire to better manage your calendar? Why do you think that better calendar management is important for you on a daily tactical level? What difference would it make in your life?
Having a well managed calendar can help reduce stress and increase productivity. It can mean that you don’t forget your colleague’s birthday for the third year in a row. It can help you feel less overwhelmed and more in control of your day. More in control of your life!
As soon as you have awareness of why you “should” manage your calendar well and as soon as you truly desire to do so, go on to the next step!
Back to your question about how to better manage your calendar. While there are an infinite number of things to think about, here are a few high impact steps that I’d recommend:
Knowing how to manage your calendar doesn’t always mean you have the ability to do so. Here are a few tips to consider:
Once you have your systems in place, make sure to periodically evaluate them.
Ultimately, personal change efforts like this are about showing up for yourself. If you’re one of those people who would never want to let down a friend who was overwhelmed, show up for yourself in the same way to reduce your own overwhelm. Ironically enough, being relentlessly consistent in managing your calendar results in greater freedom.
I hope this was helpful!
P.S. Interested in more tips related to time? Check out this short post "How to make time, when you 'don’t have time'"!
Megan E. Mozina
Founder & Principal
"5 Steps to Leading Strategic Initiatives in Times of Change: A Resource Guide for Purpose-Driven Leaders" is here to help you think through how to structure your projects.
There's an overview of the steps, some bonus pro tips, and then some additional explanation in some videos you'll receive after you get the guide.
You have a lot of pressure on you to lead meaningful initiatives in these times of great change.
But where do you start? How do you make sure that you're taking a creative approach? That your plan works?
This free resource guide from Cresta Solutions is here to help! It provides a 5-step framework for you to follow and some bonus "Pro Tips" to help you lead these changes with creativity and long-term impact.